How to make a calendar event QR code
An event QR code holds the name, start time and other details of one event. When someone scans it, many phones offer to add the event to their calendar, so the date sits there with a reminder instead of in a pile of invitation cards.
- Event name, like Mehndi of Sara and Ali or Annual sports day
- Start date and time; this is required
- End date and time, optional
- Place, optional
- Details, optional, such as dress code or a contact number
The page warns you if the end time is before the start, which is an easy mistake when an event runs past midnight.
Wedding invitation QR code ideas
Wedding families in Pakistan and India often have several functions, such as mehndi, barat and walima. You can make one code per function and print each on its own insert, or print one code for the main day. The default label reads Save the date, and you can change it to the function name.
If guests also need directions, add a second code from the location page next to it. Keep both codes the same size and colour so the card looks tidy.
Event QR codes for schools, offices and seminars
Schools use it on parent meeting notices. Offices put it on posters for training sessions. Masjid committees and community halls use it for gatherings. Seminar organisers print it on entry passes so attendees save the time while they wait in line.
The Auto logo shows a small calendar page in the middle. You can upload your school or company logo instead.
Printing an invitation card QR code
Event codes carry more text than a link, especially with a long details field. Keep details short and print the code at least 3 cm wide. On a printed card with a fancy background, use the card frame so the code sits on a clean square. Gold on cream looks nice, but check the contrast warning before printing.
Order an extra proof copy from the printer and scan it before the full run. Foil printing and embossing can blur fine dots, so ask the printer to print the code in flat ink even if the rest of the card has foil. Place the code where it will not fall on the fold of the card.
You can also share the code digitally. Send the JPG on family WhatsApp groups along with the invitation, so relatives abroad can save the date in one tap.
Event not adding to the calendar?
- Some phone cameras show the event text but need a tap on Add to calendar
- A few older scanner apps do not understand calendar codes; the camera on a recent phone usually does
- The time is saved as local time, so guests in another time zone should check the hour
- Test with one Android phone and one iPhone before printing all the cards